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Committee details

Constitution

  1. Name

    The name of the group shall be LIASA Interest Group for Interlending.


  2. Aim

    Enable library and information workers to exchange ideas and views and also to raise the profile of Interlending nationally and internationally.


  3. Objectives

    LIASA Interest Group for Interlending is a non-profit making body established for the following purposes:

    1. Improve communication between Interlending staff


    2. Keep Interlending staff up-to-date with new developments relating to document supply


    3. Share available expertise


    4. Maintenance of quality service levels


    5. Organise and conduct meetings group discussions and workshops


    6. Provide a forum for the exchange of ideas and suggestions among ILL workers.

  4. Participants

    1. The meetings are open to any individual (professional/para-professional) who subscribes to its policy.


    2. Area covered includes Northern and Southern Gauteng individuals; individuals from other areas may also join.


    3. No membership fees will be charged.


    4. Participants will be expected to pay a minimum amount for attendance of general meetings so as to cover running expenses.

  5. Management

    1. Committee members will be expected to be members of LIASA.


    2. The committee shall comprise of the following office bearers:

      Chairperson
      Deputy Chairperson
      Secretary
      Treasurer
      Web Coordinator
      Sabinet representative
      Additional member(s)


    3. Time of office: Should not exceed 3 years.


    4. Additional committee members may be co-opted or nominations may be called for as necessary.


    5. The committee shall meet regularly.


    6. Special meetings may be called by any member of the Committee.


    7. Committee members are expected to attend all meetings.


    8. Attendance of 2/3 of the committee members shall represent a quorum.


    9. At least 2 general Interest Group meetings should be convened annually.


    10. The time, date, venue and agenda of the general meeting shall be determined by the committee.

  6. Communication

    Communication regarding general meetings will take place by means of Listservs.
Duties of the Office Bearers

  1. Chairperson

    • preside all meetings
    • oversee and co-ordinate the ongoing functions of the Group
    • compile and represent a written annual report to LIASA
    • share the responsibility to arrange and co-ordinate speakers at meetings

  2. Deputy Chairperson

    • co-ordinate the ongoing functions with the Chairperson and substitute for him/her
    • share the responsibility to arrange and co-ordinate speakers at meetings

  3. Secretary

    • record, distribute and archive minutes of meetings
    • issue notices of meetings
    • arrange committee meetings, in conjunction with the Chairperson and Deputy Chairperson

  4. Treasurer

    • all financial matters

  5. Web Coordinator

    • Coordinate placement of documentation on LIASA ILL web page.

  6. Sabinet Representative

    • Act as liason between the Interest Group and Sabinet.

  7. Additional member(s)

    • Report back of meetings - rotate within the committee.








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