Vacancy: Assistant Director-Department of Co-operative Governance and Traditional Affairs

PROVINCIAL ADMINISTRATION: GAUTENG

DEPARTMENT OF CO-OPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS

It is the department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required.

APPLICATIONS : Applications must be submitted on a duly online completed Z83 form

FOR ATTENTION : Human Capital management

CLOSING DATE : 26 June 2017

NOTE : It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of these posts. People with disabilities are encouraged to apply. Applications should be submitted strictly online at www.gautengonline.gov.za and it should be accompanied by a Z83, comprehensive Curriculum Vitae (CV) as well as certified copies of qualifications and Identity. Please note that ONLY applications submitted online will be considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.

OTHER POSTS

POST 23/94 : ASSISTANT DIRECTOR: KNOWLEDGE MANAGEMENT – REF NO: S/ 000964

Directorate: Information Communication and Technology Services

SALARY : R334 545.00 (plus benefits)

CENTRE : Johannesburg

REQUIREMENTS : Matric plus NQF 6 in Information and Knowledge Management/Information Science or Library and Information Science with the focus on Information Science, coupled with 3 years of experience in knowledge information and records management. Knowledge and experience in knowledge management practices, outreach programmes, public information, and government communication or related fields is essential. Competencies: Strong leadership skills; Strong analytical ability towards opportunity identification; Innovative and initiative; Proven capability to interact at all different levels and networking; Computer Literacy; Project management skills; Excellent communication skills; Good report writing, feedback and presentation skills; Strict adherence to deadlines; Understanding of all relevant legislation; Understanding the policies related to the position; Locate work in a public service context; Plan and organize work to achieve objectives that meet service standards; Lead a team to solve workplace problems and conflict; Identify Performance requirements and improve work team performance; Manage own performance and development; Communicate in the work place and work team; Lead Change in team in the workplace; Produce data and analyse statistics for workplace operations in the department; Deliver and monitor client service; Secure and allocate resources and a budget to achieve workplace objectives; Maintain physical and/or electronic information records; Use computers and/or equipment to achieve work team objectives.

DUTIES

: Provide strategic input and direction in planning process (strategy development and business planning) of the sub-directorate Knowledge and Information Management; Develop and maintain policies, strategies, standards and best practices for managing departmental knowledge and information; Supervise of the sub directorate operational activities in order to maximise value for customers (internal and external) in strategic knowledge and information management; Develop corporate knowledge and information management concepts and metadata; Conduct knowledge and information audits to assess what knowledge and information the department possess for effective planning and identify local

knowledge needs and prioritise in terms of added value to the department; Promote the effective use of knowledge sharing tools for all partners and staff by facilitate learning, knowledge and information sharing sessions through seminars, workshops and conferences; Facilitate the development and updating of the Promotion of Access to Information Act, no 2 of 2000; Serve on committees and forums (internal and external) and attend external events as required; Determine what the current record keeping and records management situation is and to ensure that relevant information is available regarding the record keeping and records management practices of the body; Ensure that information contained in records is managed effectively throughout the office by developing and implementing a sound Records Management Policy; Ensure that there are evaluation criteria in place to monitor compliance with sound records management practices; Ensure that all electronic documents and records are managed according to the requirements of the National Archives and Records Service and good governance; Ensure that the records management staff understand their responsibilities and acquire the necessary skills to manage records effectively; Ensure that records can be identified and retrieved when required by providing well-structured records classification and record keeping systems; Ensure that there is a systematic disposal programme in place; Ensure that all micrographic projects are managed according to the requirements of the National Archives and Records Service and good governance; Facilitate the development and maintenance of the electronic document and record management system; Manage, update and develop departmental website and intranet content; Prepare website content by structuring information and layout of pages for quality control of web content; Develop new content and rewrite/ edit existing content into a form that is appropriate for interactive media and adds value to the content materials; Reform text, assure hyperlinks integrity, position new content to the website and to ensure that, the content on the website is always up-to-date, accurate, consistence and reliable; Coordinate web-related projects and activities within the department; Liaise with relevant stakeholders on new website content development and enhancement of website; Procure, deploy and oversee departmental printing solutions

ENQUIRIES : Mr M Thema, tel (011) 355 5437